How to Create a Folder and Set Up a Rule in Microsoft Outlook for Mac
Organising your emails can greatly enhance your productivity and ensure important messages are never missed. In Microsoft Outlook for Mac, you can create folders to categorise your emails and set up rules to automatically direct incoming messages from specific email addresses into these folders.
This guide will walk you through the process step by step.
Step 1: Create a New Folder
Open Microsoft Outlook on your Mac.
Right-click (or Control-click) on your Inbox.
- Select New Folder.
- Name the folder (e.g., "Client Name") and press Enter.
Step 2: Create a Rule to Move Emails
- Click on the Tools menu and select Rules.
- Click Create a New Rule.
- Assign a name to the rule (e.g., "Client Name").
- From the first dropdown menu, choose To.
- In the new field that appears, enter the specific client email address (you can add multiple email addresses if a client uses more than one e.g a team channel and distribution list).
- From the next dropdown menu, select Move To.
- Choose Select a Folder > Select a different folder.
- Navigate to and select the relevant client folder.
- Click Save to apply the rule.
Please repeat these steps for each client folder and corresponding email rule you need to set up.
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